About the International Coalition of Sites of Conscience
The International Coalition of Sites of Conscience (the Coalition) is a rapidly growing consortium of museums, historic sites, organizations and individuals dedicated to creating a more peaceful future through remembering past struggles for justice and addressing their contemporary legacies. Founded in 1999 by heritage and human rights leaders on four continents with core funding from Ford Foundation and Open Society Institute, the Coalition today is a dynamic network of more than 275 members in 65 countries, working in regional and thematic networks in Africa, Asia, Europe, Latin America, Russia, North America and in the Middle East and North Africa. Each year, more than 20 million people visit Sites of Conscience across the globe to engage in uniquely effective public programs that promote civic action by connecting history and memory with contemporary human rights, social justice and transitional justice issues.
- Finance and Operations Manager
- Grant Compliance Assistant (Search Reopened)
Finance and Operations Manager
The Coalition is currently hiring a full-time Finance and Operations Manager to be based at the Coalition’s headquarters in New York City and provide day-to-day financial management for the organization. S/he reports to the Director of Finance and Operations (DFO).
Specific responsibilities include:
- Maintain general ledger and all accounting functions including day-to-day accounts payable and accounts receivables using QuickBooks software
- Assist Director of Finance and Operations with financial reporting and cash flow forecasting
- Coordinate annual financial and government audits and tax filings
- Assist program staff with implementing organizational policies, procedures, and internal controls for financial and general operations to ensure effective compliance with state, federal, and donor requirements
- Support management of financial components of grants and contracts in collaboration with development and program staff, including tracking spending, reporting, and generating relevant financial reports as needed
- Coordinate annual organizational budget process as well as ongoing monitoring of department budgets
- Manage human resources tasks, including submitting and managing payroll, managing staff benefits, tracking staff schedules and time off, maintaining electronic and paper personnel files, including documentation for on-boarding and performance evaluation of employees
- Maintain electronic and paper financial files
- Maintain general consultant contracts
- Liaise with banks, vendors, consultants and other service providers
- Oversee the procurement of office infrastructure and supplies to understand and manage inventory and equipment needs
- Support the development of the Grant Compliance Assistant.
- Other tasks as required
- Five years minimum relevant non-profit financial management experience
- Bachelors degree (or higher); accounting degree a plus
- Familiarity with grant reporting requirements and procedures; solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable, general ledger, and payroll
- Familiarity with government grant reporting requirements and procedures an advantage
- Experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable, general ledger, and payroll
- Highly motivated, organized, detail oriented, and able to work effectively both independently and as part of a multinational, decentralized team;
- Proficient in use of Quickbooks, MS Office, and Google applications
- Interest in international relations, human rights, or museum work
- Knowledge of Spanish, Russian, Arabic or French a strong plus
- Flexibility, creativity, resourcefulness, and an eye towards problem-solving
Interested candidates are invited to send an email that includes your resume and cover letter indicating salary requirements along with one writing sample to email@example.com. Please include Finance Manager in the subject line. Applications without salary requirements cannot be considered. Applications will be accepted until position is filled.
Please note that because of the volume of submissions the Coalition receives for position postings, only those candidates who will be invited to move forward in the search process will be contacted.
Grant Compliance Assistant
The Grant Compliance Assistant reports to the Director of Finance and Operations and works closely with the
Global Initiative for Justice, Truth and Reconciliation (GIJTR) team supporting the day-to-day financial
administration of the program, with a particular focus on maintaining financial records, coordinating logistics in
accordance with program objectives, verifying all direct Program expenditure, and reconciling all accounts for
the Program. Previous applicants need not apply.
Main Duties and Responsibilities
- Review and track GIJTR partners’ financial reports.
- Track all payment requests for consultants, vendors and sub-grantees.
- Assist with preparation for annual audits and compliance visits.
- Support the development of quarterly narrative and financial reports for donors
- Support the reconciliation of staff travel expenses, disbursement of per diems and processing stipends
for international workshop participants.
- Perform other administrative duties as requested.
- A proven track record of working in a non-profit environment as a bookkeeper, finance assistant or similar position.
- Proficiency in Microsoft Excel and automated accounting systems is strongly preferred.
- Numerical competence, attention to detail and accuracy.
- Good organizational, problem-solving, written and oral communication skills.
- Fluency in Spanish, French, Russian, or another language from a region where the Coalition does significant work is a plus.
Competitive salary with excellent benefits. Interested candidates, please send a cover letter indicating salary requirements along with a resume by email only to firstname.lastname@example.org with the subject line Grant Compliance Assistant.
No phone calls, please. The Coalition can respond only to candidates whose experience qualifies them for an interview. This search will remain open until the position is filled.