Grant Compliance and Logistics Officer

 

About the International Coalition of Sites of Conscience

The International Coalition of Sites of Conscience (the Coalition) is a rapidly growing consortium of museums, historic sites and organizations dedicated to creating a more peaceful future through remembering past struggles for justice and addressing their contemporary legacies. Founded in 1999 by heritage and human rights leaders on four continents with core funding from the Ford Foundation and Open Society Institute, the Coalition today is a dynamic network of more than 230 members in 55 countries, working with regional and thematic networks in Africa, Asia, Europe, Latin America and the Caribbean, Russia, North America and the Middle East and North Africa. Each year, more than 50 million people visit Sites of Conscience across the globe to engage in uniquely effective public programs that promote civic action by connecting history and memory with modern human rights, social justice and transitional justice issues.


Position Description

The Grant Compliance and Logistics Officer reports to the Finance and Operations Manager and supports the day-to-day financial administration of the organization. This includes providing administrative and financial support across the organization, with a particular focus on maintaining financial records, processing payments, preparing monthly journal entries and reconciling accounts for the Global Transitional Justice Initiative (GTJI).

 

Main Duties and Responsibilities:

  • Assist the Finance and Operations Manager to ensure smooth operation and compliance of all finance matters.
  • Process financial reports and prepare payment, reimbursement, and disbursement requests for processing.
  • Input accounting data into the accounting system (QuickBooks) with speed and accuracy.
  • Assist with preparation for annual audits and compliance visits.
  • Take the lead in managing logistics for project activities, including booking flights and lodging, purchasing insurance and processing stipends for international participants in workshops, trainings and meetings; disbursement of per diems to program staff; reconciling staff travel expenses, and maintaining documentation that meets GTJI’s compliance protocols.
  • Work closely with the GTJI team and Finance and Operations Manager to maintain expense reports, track spending based on program activity, and monitor funding levels.
  • Secure services in keeping with the GTJI’s procurement policy.
  • Work with Senior Program Manager, GTJI and Development Associate to support the development of quarterly narrative and financial reports for donors.
  • Maintain and update the database of the GTJI service providers, consultants and partners.
  • Work closely with the Compliance and Program Liaison and attend monthly program meetings to ensure adherence to compliance standards.
  • Other duties as required.

 

Requirements:

  • Associate or Bachelor’s degree in finance, accounting or related course OR with a proven track record of working in a non-profit environment as an bookkeeper, accountant, finance associate or similar position.
  • Proficiency in MS Excel and QuickBooks is strongly preferred.
  • Numerical competence, attention to detail and accuracy.
  • Good organizational, problem-solving, written and oral communication skills.
  • Fluency in Spanish, French, Russian, or another language from a region where the Coalition does significant work is a plus.

 

Benefits:

  • Competitive salary, excellent health & dental benefits, paid vacation, sick, personal leave and all major holidays, 403 (b) Pension plan, FSA, TransitCheck.

 

Application Process:

  • Send an email that includes your resume and cover letter indicating salary requirements to hr@sitesofconscience.org with “Grant Compliance and Logistics Officer” in the subject line.
  • Applications will be considered on a rolling basis.
  • No phone calls, please. Applications without salary requirements cannot be considered. Because of the number of applications for posted positions, the Coalition can respond only to candidates whose experience qualifies them for an interview.

The International Coalition of Sites of Conscience is an equal opportunity employer.

 

______________________________________________________________________________________

CALL FOR EXPRESSIONS OF INTEREST

EVALUATION CONSULTANTS NEEDED FOR THE INTERNATIONAL COALITION OF SITES OF CONSCIENCE 

Organization Background

The International Coalition of Sites of Conscience leads the Global Initiative for Justice, Truth and Reconciliation, a Consortium of nine organizational partners: American Bar Association Rule of Law Initiative (ABA ROLI) USA; Asia Justice and Rights (AJAR), Indonesia; Center for the Study of Violence and Reconciliation (CSVR), South Africa; Documentation Center of Cambodia (DC-Cam), Cambodia; Due Process of Law Foundation (DPLF), USA; Humanitarian Law Center (HLC), Serbia; Fundación de Antropología Forense de Guatemala (FAFG), Guatemala; and Public International Law and Policy Group (PILPG), USA. In addition to leveraging the expertise of the Consortium members, ICSC taps into the knowledge and longstanding community connections of its 230 member organizations in 55 countries in order to strengthen the depth and breadth of the Consortium’s work.

 

Consortium partners, along with members of the International Coalition of Sites of Conscience, develop and implement a range of rapid response and high-impact program activities, utilizing both restorative and retributive approaches to justice and accountability for gross human rights violations. Drawing on the diversity of the partners’ expertise, the Global Initiative for Justice, Truth and Reconciliation (GIJTR) aims to:

 

  • Develop innovative program models that build on existing efforts to promote justice, reform institutions, acknowledge truth of past abuses and support the rule of law in accordance with international human rights;
  • Respond quickly to global transitional justice needs as they arise by engaging a range of transitional justice tools;
  • Contribute to the growth and development of the field of transitional justice by feeding into broader questions critical to the field, including articulating the relationship between transitional justice processes and conflict/atrocity prevention, and a better understanding of the sequencing of TJ mechanisms;
  • Utilize Consortium meetings and collaborations to contribute to growing and developing a holistic and multidisciplinary approach to transitional justice.

For more information about the program, please visit http://www.sitesofconscience.org/en/what-we-do/truth-and-justice/

 

Deliverables

The International Coalition of Sites of Conscience seeks to hire evaluation specialists to further develop the Consortium’s evaluation system. Selected evaluation specialists will be included in the organization’s consultant roster and will be invited to partner based on each project’s individual needs.

The general deliverables for consultants will include:

  • Bolstering the Consortium’s current evaluation system to include a rubric model and hybrid peer evaluation system;
  • Assess the Consortium’s activities— such as  research, training and policy proposal development—in relation to individual programmatic goals and the Consortium’s broader objectives as outlined above;
  • Assess the Consortium’s flagship and rapid response projects;
  • Examine the extent to which the Consortium’s activities could contribute to short, medium and long goals related to truth, justice and reconciliation;
  • Make recommendations for lessons learned from the project assessments to revise and enhance current and future Consortium project models;
  • Train Consortium partners in evaluation methods.

 

Application Materials

Evaluation specialists interested in being included in the International Coalition of Sites of Conscience’s consultant roster should send the following materials as part of their expressions of interest:

  • An updated resume
  • Provide a sample evaluation report of 5-10 pages
  • A cover letter outlining the number of years of experience, expertise in specific evaluation methods, countries/regions of expertise and availability between October 2017 and December 2018
  • Consultants will be required to travel nationally and internationally
  • Preference will be given to consultants who have evaluation experience in the areas of transitional justice and/or conflict resolution

The deadline to submit expressions of interest is October, 9, 2017.  Applicants should send their materials to Ereshnee Naidu-Silverman, Senior Program Director at the International Coalition of Sites of Conscience via email to transitionaljustice@sitesofconscience.org with subject: Evaluation Expression of Interest – [your name].  

 

The International Coalition of Sites of Conscience is an equal opportunity employer.